Oct. 16, 2025
This is how professionals actually get more done without working late
Take Command of Your Day with the Daily Domination Board Gear up for the new year The fastest path to real high performance isn’t a new app or a 4 a.m. alarm—it’s a cleaner day. We walk through a lightweight Daily Domination workflow that gets tasks out of your head, into a simple Trello board, and moving from To-Do to Done without drama. No complex frameworks, no calendar chaos—just a clear loop you can trust: dump, sequence, execute, reflect, and bucketize. We start by capturing ...
Take Command of Your Day with the Daily Domination Board
The fastest path to real high performance isn’t a new app or a 4 a.m. alarm—it’s a cleaner day. We walk through a lightweight Daily Domination workflow that gets tasks out of your head, into a simple Trello board, and moving from To-Do to Done without drama. No complex frameworks, no calendar chaos—just a clear loop you can trust: dump, sequence, execute, reflect, and bucketize.
We start by capturing everything—client work, admin, errands, and even the tiny tasks that clog your attention. Then we show how to order your day for leverage, move one card at a time into Doing, and use the Done column to build visible momentum. The heart of the conversation is reflection: measuring your say–do ratio with honesty, finding the tasks that stall, and deciding whether to split them, schedule them, or delete them. You’ll hear how to protect evenings if planning triggers late-night work, and why consistency beats sophistication every time.
From there, we dig into bucketizing with labels—Work, Chores, Family, Fitness, or custom categories like Client Delivery, Pipeline, and Broadcasting. Color coding makes patterns obvious so you can steer your time toward what actually matters. You’ll learn how to evolve labels on the fly, personalize the system to your world, and use weekly reviews to course-correct without beating yourself up. Along the way, we share community wins, practical caveats, and the small habits that keep the board useful when life gets loud.
Ready to trade overwhelm for clarity? Grab the Daily Domination template, try a single day of the loop, and tell us what changed. If this helped, subscribe, share it with a friend who drowns in to-dos, and leave a quick review so more pros can find their flow.
Download a PDF copy of Becoming the Promise You are Intended to Be
https://www.depthbuilder.com/books
00:00 - High Performance, Not Hustle
01:10 - The Daily Domination Board
02:08 - Task Dump: Empty Your Head
04:20 - Sequencing Without Perfection
06:55 - Reflection: The Say–Do Ratio
09:35 - Bucketizing With Labels
11:40 - Color Coding and Clarity
13:25 - Start Messy, Then Personalize
14:50 - Template, Consistency, Closing
WEBVTT
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We're going to be talking about the fundamentals for high performance.
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And I want to be super, super clear.
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I'm not talking about like losing weight or being a freaking high profile elite athlete.
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I'm talking about high performance as a professional out there in the world.
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And so if you've been looking for like a way to get things under control, this session is for you.
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I'm Jesse.
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And the reason I do these live streams is because I want to share the techniques and the tools that help me manage multiple clients, multiple projects.
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They are also the things that I've used in my career that have helped me overcome and triumph and promote and serve in ways that I could never have expected.
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So that I could help you have more fun doing all the amazing things that you love and care to do.
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On the last after party, me and Craig were talking, and it became clear to me that I've been talking about a lot of stuff, right?
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The buckets and the colors and all the other things, but I've overlooked, like I kind of skipped past the fundamentals, the basics of like just getting started with the tool.
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Which tool?
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The daily domination board.
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And so, first, if you want the daily domination board, drop double D in the comments, and I'll hook you up with the link.
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And I'm sure it's probably in the chat or the show notes or something.
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But, anyways, drop double D in the comments, and I will hook you up with the link to get that bad boy.
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And so the three things, like the three fundamentals that we're gonna go over today, are the task dump reflection and bucketizing.
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We're gonna jump straight into the task dump.
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And this is the tool, right?
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This is the magical, wonderful tool that I love to use for managing my daily tasks.
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So this session is just specifically on daily, daily stuff, right?
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Like not uh no long-term planning, no uh uh scheduling.
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We're not even getting into our calendar.
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All we're gonna be talking about is daily task management.
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And so I've already kind of created a little sample for us to get started.
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And so this is an example of the to-do column, right?
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There's already a to-do column with all the instructions you need to like get started with the daily domination board.
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But I want to kind of walk you through just how simple it can be if you've never used Trello, because that's my tool of choice, there's a bunch out there, but if you've never used Trello, this is precisely what I am working in right now, the Trello board.
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And so in this example to do column, I've already created some cards, right?
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Prep for live stream, which I did before I hit the go live.
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So I'm gonna move that to done.
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Very simple, right?
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I click and drag.
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Now, this can also be done on your phone, which I do a little bit, but I mostly do it on my desktop.
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That's entirely up to you.
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So, what are we doing right now?
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We're doing the live stream, right?
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So that goes into the doing column.
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Now, the other things I have left for today are the after party, which is gonna be directly after this thing.
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Um, then I have a 16-mile bike ride.
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Let's see how I do on that, and then produce content for the week.
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After I finish the live stream, I'm I'm going to drag the live stream card into the done column.
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And then I'm gonna bring the after party card.
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I know it seems like what?
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That's kind of kindergartening.
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But the important part, like for you to get started, is to do the task dump, like I had already done, right?
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I had all of these cards over here in my to-do.
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So the way I go about it is every morning I get in here, and yes, every morning, and I go to my calendar or whatever the list of a bazillion things I have in my head, and I just dump them out, right?
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I get them out of my head, and the way I do that is I click this little button here, add cart, and then I type in what I want to do.
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Let's see, engage with the comments, right?
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Super simple.
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What else?
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What else do I need to do?
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I need to fold the laundry, uh, fold laundry, pick up grow order groceries because I don't pick up groceries anymore.
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I get them delivered, and so that's the idea.
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You get up in the morning, or or some people like to like set the stage for tomorrow.
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So maybe the evening time is a good time for you to like outline all the tasks, the things that you want to get done tomorrow, do it in the evening.
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I can't do that because when I try to do that in the evening, what ends up happening is I end up working because I'm looking at all like, oh, well, I could do this.
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This is 10 minutes, this is 30 minutes, and then it's midnight.
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And so for me, my discipline is like after 6 p.m., like, okay, yeah, I'm not gonna do any planning.
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I might execute a couple more things, but that's it.
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Because if I start thinking about the stuff I need to do tomorrow, I start working on them and then I, you know, cut into my sleep.
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The main point there is whatever works best for you.
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I think the morning and the evening are really good times to do the task dump.
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And again, I'm gonna go back to the board so you can see what I'm talking about.
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All we're talking about right now is the task dump.
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And what we do is in that to-do column, we just create the things that we need to do.
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I'm gonna be silly here, but I gotta brush my teeth, right?
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I gotta take a shower.
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Boom.
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You don't have to be that granular, but I know some people that are, and that's why I want to give that example.
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I kind of just focus on on like the hard buttons that I need to push to keep the ball rolling on all of the things that I have going on.
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Here's another key point that I want you to think about.
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When you're creating your task dump, like just getting the stuff out of your head or getting it from your calendar or getting it from the to-do list that you had yesterday, don't worry about the order.
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It doesn't matter.
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Like right now, it's just a task dump.
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You're just getting all of the things out of your head, the stuff that you know you want to get done today.
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Again, if you do this in the morning, if your task dump period is in the evening, it's all the things that you want to get done tomorrow or the things that you need to get done tomorrow.
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It doesn't matter.
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The sequence or the order absolutely does not matter.
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And here's why.
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When you go back to the board, and if you're listening to this, there's a link for the YouTube thing so you can come in and watch this.
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So check that out.
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But, anyways, it doesn't matter at all what order that I put those things in because I'm gonna show you some magic, and I love this because it's so flexible.
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I can come in here and then I could just say, you know what, I'm gonna take a shower first in the morning.
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So all I got to do is click on it and move it in the sequence that I want to do them, right?
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So I moved, take a shower, brush my teeth, then I got prepped for live stream after party.
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You know what?
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I don't want to do my bike ride in the middle of the day because I'm gonna sweat bucket.
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So I'm gonna drop that down after produce content for the week and then engage with the comments.
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I'm gonna put that over here right after live stream.
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And so the point of that is just so that you can see it's flexible, like it doesn't get the task dump, get the stuff out of your head, and then start organizing them in the sequence that you want to do the things that you intend to do the things right now.
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One thing I want to point out is there's no colors here, right?
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It's just kind of wide and boring, and like uh that's not like my board is like it's like a rainbow, man.
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I got all kinds of colors.
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But what so what I'm talking about or what I'm sharing for you is so that you can see how easy it is just to get started.
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Don't get caught up on what the buckets are and all the other stuff that I've talked about so far, right?
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You can do that later.
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You can do it progressively, actually.
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I super, super recommend that you do it progressively because trying to get it perfect right out of the gate, all in one shot, that kind of gives you handcuffs.
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My advice is always start messy, do it wrong, but start.
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The only wrong way to do it is to hesitate and not start and not take action.
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All right.
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So we've done the task dump.
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Now we're gonna kind of simulate and walk through like, okay, if I already done that, then what?
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So I'm gonna super fast simulate going through the thing, right?
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So here we go back to the daily domination board.
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And so, like, pretend, right?
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Can y'all pretend with me?
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We're gonna say I already done, right?
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I took a shower, I brushed my teeth, I prepped for the live stream, I did the live.
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So everything has been moved to done, right?
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This is the evening, and the way I use this is I move them over as I complete them because it also having my to-do list here helps remind me what was I thinking in the morning.
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There was some logic or reasoning behind it.
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Actually, there's a lot of thinking that I put into like my sequencing.
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It's one of the things I do first thing in the morning, high-leverage activities, and then all the other stuff.
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I just kind of fill it in.
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And then I'm like, okay, what do I need to do next?
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Ah, I got to do the after party.
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Did the after party, moved it to doing, then I moved it to done.
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So on and so forth, right?
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So we're just gonna say it's the end of the day, travel, take a fantastic voyage with me into the future.
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So now it is Saturday evening, and I've completed all the tasks that I had in my to-do list.
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So this is where we get into the reflection piece.
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And so when you think about reflection, maybe think about it in terms of like analysis um or or you know, evaluation, not necessarily from the standpoint of like grading yourself, more from the perspective of really taking a look at what are the things that I spend time on.
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My recommendation is gonna be this that you continue to build this over a week or maybe two or three days.
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Why?
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Because this is where we learn what are the things that did I get all of the stuff done or not.
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And so, for example, let's go back to the board, boom, back to the board.
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Let's say, because this happens a lot, right?
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Let's say I the it's the end of the day, and I didn't get my bike right in.
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This happens all the time.
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There's tasks that I plan to get done today, but I didn't get done.
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So I will leave them in the to-do column, and then I will add the next list of stuff that I'm gonna get done on the next day, and so on.
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What I'm looking at is like, okay, there's a couple of things that stick that we're like sticking in my to-do column, and I'm not getting them done.
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Why?
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That's the reflection question is why am I not executing these things that I said were important, that I had committed to getting done for one reason or another?
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There's gonna be a million different answers for the different things, but the important thing is to be clear about okay, what is that?
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What's keeping me from doing that?
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And that's the magic key.
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What is keeping me from doing that?
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Sometimes it's because I didn't want to do it.
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It's not really a great answer.
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But then, so then there's a bigger question, right?
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Okay, then why do you keep putting it on the board?
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Do you need to do it?
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Freaking do it.
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Kind of figuring that out and then evaluating myself.
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This takes us back to the high performance idea, right?
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When I have all of these things and I can look and say, okay, this is what I said I was gonna do.
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You ever heard of the say do ratio?
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So, what I said I was gonna do, this is what I actually did.
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So, personal accountability, which I think is the only type of accountability, is exactly what I'm talking about here.
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Looking at the things I didn't get done, what's keeping me from getting done?
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And what do I need to do so that I can execute and get those things done in the future, right?
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Like that's it's that simple.
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Come up with a plan and that will increase, improve your execution.
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If you got any comments, if I'm if I'm not making sense, let me know, man.
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Ask me, I'm happy to answer them.
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Like for real, for real.
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Now, the other part of reflection is like one, I'm looking at what didn't I get done, why not, and how do I just go on forward.
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The next part is how do we bucketize?
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Like, I do a lot of stuff, you do a lot of stuff, and it's like sure, it's all connected to you, but if I can see them in terms of what area or what arena are they in, I start getting to learn like where do I spend most of my time?
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So let's go back to the board.
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This level of reflection, right?
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On one hand is okay, I missed the target.
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Why?
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What kept me from hitting the target?
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The next one is okay, I've been doing this, right?
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I created my cards, I dragged them over, but all it looks like is a bunch of tasks.
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And I think this is where a lot, there's a lot of like improvement or huge, heavy gains to be had, is by really understanding where do I spend all my time?
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What things do I commit to and actually execute because they're in the done column.
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I did them now.
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That takes us to bucketizing, and I'm pretty sure that's like not a real word.
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But bucketized, like, what are the buckets that I spend most of my time in?
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I know what my personal buckets are, I don't know what your buckets are, and a lot of people ask me, like, what are the like the standard buckets?
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Are there some that I should create?
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It's like, well, I hesitate to answer that question because this thing needs to be super personal and super customized to you, and it has the flexibility for that.
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But what is required is that you use the thing to figure it out.
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I will say this like, if you don't know where to get started and what buckets to use, this isn't what I use, but this is intended to help you get started.
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Work, home, physical fitness, family.
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By home, I mean chores and that kind of crap, right?
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Like dishes and laundry and wash the car and mold the lawn and uh all of those things.
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So maybe instead of home, think of it as chores, work, chores, family, fitness, super, super basic.
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That's not like a silver bullet, hard and fast, the only things to track.
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I'm just trying to give you something to start if that helps you.
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But the real, real way to do that is do the reflection part, right?
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Now we're gonna look at the week.
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So I'm looking at the done column here.
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Say, take a shower.
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Okay, so I did take a shower, I brushed my teeth.
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Those kind of fall in the same bucket.
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So now I'm gonna click on that card, and you see this little here's the beautiful thing labels.
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Uh, okay, so I take a shower and I brush my teeth every day.
00:14:25.679 --> 00:14:29.279
Again, I'm being silly because this isn't what I typically track, but it's a simple example.
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I'm gonna go to labels, and you know what?
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I'm gonna pick the blue label and I'm gonna call it personal hygiene.
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Hygiene.
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I'm probably not gonna spell it right, but I don't care.
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Boom.
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So now I have a label, uh bucket of personal hygiene.
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And so what else do I do that that I completed, like that I actually did, that falls in that bucket?
00:14:52.320 --> 00:14:54.159
Oh, I brushed my teeth too.
00:14:54.399 --> 00:14:55.200
Awesome.
00:14:55.440 --> 00:14:57.600
Okay, so now I created another bucket.
00:14:57.679 --> 00:14:58.879
Now I'm gonna look some more.
00:14:59.039 --> 00:15:05.919
What else do I have in here that I got done in a day or a week, whatever time horizon makes most sense to you?
00:15:06.159 --> 00:15:07.759
Look at it from that perspective.
00:15:08.080 --> 00:15:10.320
I do my reflection after the week.
00:15:10.399 --> 00:15:15.759
So my done column gets filled up with all the stuff I got during the day, but it's because I already have my buckets.
00:15:16.000 --> 00:15:19.759
So for you to create your buckets, maybe you do it, do your reflection daily, right?
00:15:19.919 --> 00:15:20.559
Whatever works for you.
00:15:20.720 --> 00:15:25.279
So, anyways, what else kind of falls in the same bucket, the same world?
00:15:25.440 --> 00:15:31.840
So I got prep for live stream, live stream, engage with the comments after party, produce content for the week.
00:15:32.000 --> 00:15:33.440
Well, those are a little bit different.
00:15:33.519 --> 00:15:34.639
So I'm you know what?
00:15:34.879 --> 00:15:40.399
This stuff in the prep for live stream, we're just gonna call it live streaming.
00:15:40.559 --> 00:15:40.960
You know what?
00:15:41.039 --> 00:15:42.399
I'm gonna be silly.
00:15:42.720 --> 00:15:50.720
I'm gonna call it attention seeking because y'all know that's what I do, aka live live streaming, right?
00:15:50.879 --> 00:15:54.480
That's now my bucket because I do a lot of things that are in that bucket.
00:15:54.639 --> 00:15:58.080
And so if I keep going down, I'm like so prepping for the live stream, yep.
00:15:58.240 --> 00:16:01.440
Actually, live streaming, yep, I'm gonna give it that bucket.
00:16:01.919 --> 00:16:06.879
Engage with the comments, yep, that's falls in the same bucket.
00:16:07.039 --> 00:16:10.720
Uh, the after party absolutely falls in the same bucket.
00:16:10.879 --> 00:16:12.639
Produce content for the week, yo.
00:16:12.960 --> 00:16:18.559
I think that would qualify as me uh attention seeking, and so that's another bucket.
00:16:18.639 --> 00:16:20.799
Now I could see I got two buckets, right?
00:16:20.960 --> 00:16:24.000
Personal hygiene and the stuff I do for the live stream.
00:16:24.320 --> 00:16:29.440
And speaking of engage with the comments, we got some comments coming in.
00:16:29.600 --> 00:16:32.480
My brother Mario Acosta says color coding.
00:16:32.559 --> 00:16:33.759
Oh, I agreed.
00:16:34.080 --> 00:16:42.000
Color coding always helps streamline things and helps minimize confusion and mistakes.
00:16:42.320 --> 00:16:45.600
I agree a bazillion percent, Mario.
00:16:45.759 --> 00:16:55.440
It helps me digest information quickly, make decisions quickly, do evaluation super, super quickly because it's color color coded.
00:16:55.679 --> 00:17:03.360
Now you don't have to color code it, but I recommend that you do because it'll help you see, see where we spend our time.
00:17:03.519 --> 00:17:04.720
And so back to the board.
00:17:04.880 --> 00:17:07.680
One more example of like the actual bucketizing.
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